Supports projects, initiatives, and activities that impact an academic or
administrative department.
- Manages basic office functions such as communications, meeting schedules,
work plans, staff assignments, and distributing information.
- Collects data for, prepares, and distributes reports and presentations
using word processing, spreadsheet, and presentation software.
- Updates office databases, lists, and files to ensure completeness and
accuracy; maintains current information on department web site(s); maintains
department archives and collections.
- Conducts internet and/or database research and performs basic systems
queries to locate information related to department activities.
- Maintains department fiscal plans and budgets; assists in budget
administration and invoice processing.
- Provides basic information, instructions, and materials as requested by
students, faculty, and others who contact the department.
- May supervise office staff and student workers.
- Performs related duties as assigned.
Job Title Name:Â Administrative Coordinator
CONTRACT TITLE
Assistant to HEO
FLSA
Non-exempt
CAMPUS SPECIFIC INFORMATION
In support of the Queens College mission, strategic goals, and plans, the
Office of the Dean of Social Sciences (ODSS) seeks to fill one Administrative
Coordinator position.
Reporting directly to the Administrative Executive Assistant to the Dean of
Social Science, the Administrative Coordinator is responsible for coordinating
administrative tasks within the office.
Specific duties include but are not limited to:
- Assisting the Dean and the Administrative Executive Assistant with
administrative tasks related to office and personnel management.
- Supervising administrative coordination activities performed by office
staff.
- Serving as ODSS website content editor; maintaining website to ensure
information is current and accurate; utilizing social media venues such as
Facebook and LinkedIn for divisional programs.
- Managing the Deans calendar and responding to requests from faculty,
students, and other stakeholders to meet with the Dean.
- Analyzing data; maintaining and updating spreadsheets and records related
to faculty matters, budgets, students, and alumni.
- Serving as liaison for programs and boards, including Deans New
Professionals, Accelerated Masters Program, Business Forum, the Business
Advisory Board, and the Pre-Law Advisory Board.
Often referred to as the jewel of the CUNY system, Queens College is a place
of contrasts: An urban school in a suburban setting, where a large and diverse
student body receives personalized attention. This formula has made us one of
New Yorks premier educational institutions. With a mission to prepare
students to become leading citizens of an increasingly global society, we
offer a rigorous education in the liberal arts and sciences under the guidance
of a faculty dedicated to both teaching and research. Our liberal arts,
science, and pre-professional programs earn us high rankings in prestigious
college guides such as The Princeton Review Americas Best Value Colleges. Our
students graduate with the ability to think critically, address complex
problems, explore various cultures, use modern technologies and information
resources, and have won prominence in nearly every field.
MINIMUM QUALIFICATIONS
Bachelors Degree required.
OTHER QUALIFICATIONS
Preferred qualifications include:
- Demonstrated written and verbal communication skills
- Demonstrated ability to multi-task in a fast paced environment
- Extensive experience with spreadsheets and maintaining databases
- Professional experience with Oracle/PeopleSoft systems
- At least two years of experience in higher education including extensive
contact with faculty, staff, and students
COMPENSATION
Commensurate with qualifications and experience.
BENEFITS
CUNY offers a comprehensive benefits package to employees and eligible
dependents based on job title and classification. Employees are also offered
pension and Tax-Deferred Savings Plans. Part-time employees must meet a
weekly or semester work hour criteria to be eligible for health benefits.
Health benefits are also extended to retirees who meet the eligibility
criteria.
HOW TO APPLY
If you are viewing this job posting on any website other than CUNYfirst,
please follow the instructions below:
- Go to www.cuny.edu and click on Employment
- Click Search job listings
- Click on More options to search for CUNY jobs
- Search by Job Opening ID number (8176)
- Click on the Apply Now button and follow the instructions
Please note that candidates must upload a cover letter describing related
qualifications and experience, resume, and the names and contact information
of three (3) professional references as ONE DOCUMENT in any of the following
formats: .doc, .docx, .pdf, .rtf, or text format.
**Please use a simple name for the document that you upload, for example, JDoeResume. Documents with long names cannot be parsed by the application system.
CLOSING DATE
August 5, 2013
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
We are committed to enhancing our diverse academic community by actively
encouraging people with disabilities, minorities, veterans, and women to
apply. We take pride in our pluralistic community and continue to seek
excellence through diversity and inclusion. EO/AA Employer.
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